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Creating a Production

Creating a production

A new Production only requires a unique name to be created.

Once created, you can add the following information:

Ways to Create​

You can create a production four ways:

From the Productions List​

Select the blue New Production button at the top right of the Productions page.

New production from list

From a Company​

Select the blue New Production button on the middle right of the Company page.

New production from list

From a Production Application​

Select the blue Convert to Production button at the top right of the Production Application page.

New production from production application

From an Order​

First, enable this toggle in your Order Settings: Can Productions be created within an Order?

Can productions be created within an order toggle

Within an order, you can create a new production in the "Production" field:

Create a production within an order

Type in the new Production name and then click the Create "{{new production name}}" menu option. A new production will be automatically created with that name and associated with this order.

Frequently Asked Questions​

Creating a production can be tricky at first, so we want to address some common questions.

Is the Production the job or the production company?​

Sometimes you'll want to make the production company the Production. Other times you'll want to make it the job/project. How do you decide?

Omit the Company and use the production company as the Production when:

  • The job is small like a photoshoot, commercial, or event
  • The production team (contacts) stays the same across multiple jobs, especially the buyers and accounts payable person
  • The customer wants to use the same COI and/or rental agreement for multiple jobs
tip

Setting up a new Production takes work, so if the conditions above are met, you can save time by reusing the same Production across multiple jobs/projects and then giving each order a title using the format:

Job name: Set name

Note the colon separating the job name from the set name.

Use the production company as the Company and the project as the Production when:

  • The production company is a major studio like Netflix or Warner Bros. and you want to group all of their productions together
  • The project is large like a season of a TV show or feature film
  • The project has its own business entity (usually for large projects like TV shows or features)
  • A unique team was hired for this project and will be disbanded when the project ends
  • You want new productions to inherit addresses, billing info, contacts, and documents from a single production company

What if a production has multiple production companies?​

You can either:

  • Choose a primary production company and make that the Production's Company. You can then add the other production companies to the Production's Address or the Private Notes for reference.
  • Omit the Company and add all production companies to the Production Address.
info

An order cannot be created without a Production; the Production must be created first.

What if you don't have the production info yet and need to send a buyer a quote ASAP?​

Create a Production called "New Account Pending" and start a new Order under that Production to generate your quote. When the production info arrives later, create a new Production then assign the Order to it.

What if a new customer just wants to buy something for $5? Isn't setting up an entire production overkill?​

Yes, it is. Create a Production called "Misc Jobs" and create your small orders under that.

tip

Many prop houses have a minimum order size of $50-$100 to avoid small orders that aren't worth the trouble.